From Complex PDFs to Ready-to-Use RFQs — In Minutes
The AI-Powered PDF Data Extractor is a purpose‑built platform designed to transform how businesses handle RFQ documents. No more manual data entry. No more jumping between tools.
With intelligent automation powered by Gemini OCR and advanced AI, the platform converts unstructured, multi‑page PDFs into clean, production‑ready Excel files — complete with item details, images, and formatted fields.
✨ Key Features
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Automatically extract item names, descriptions, dimensions, finishes, and images into Excel — perfectly aligned with your RFQ format.
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Combine multiple PDFs into a single RFQ process, streamlining batch document handling.
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Select a primary image for each item right inside the platform. Images are matched to item numbers, ensuring consistency across RFQs.
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Built‑in cropping tool for PDFs over 50 pages. Manually select logical page groups (recommended 30–50 pages) to preserve item continuity.
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Leveraging Gemini OCR for superior recognition of scanned or low‑DPI documents. Refined prompts reduce AI “hallucinations” and improve precision.
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Adapt field configuration to match different RFQ requirements or vendor formats.
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Send completed RFQs directly from the platform. Manage CC recipients per user.
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View and re‑download past RFQs, monitor errors, and track workflow progress.
💡 Why It Matters
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Eliminate repetitive data entry from PDFs into Excel.
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Minimize errors with tuned OCR + AI extraction.
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Process larger batches of documents without slowing operations.
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Built to grow with your needs and adjust to changing AI technology.
🤝 Our Commitment
AI platforms evolve with use — there’s no one‑size‑fits‑all model. We are committed to:
Transparent updates
Continuous iteration
Aligning features with your actual workflows
Delivering a stable, efficient tool your team will continue to use
Your team can start using the platform today to save significant time on RFQ preparation — and we’ll continue making it even better.